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Terms for Buyers & Conditions of Sales

  • 1. All sales are conducted subject to Potburys of Sidmouth Auctioneers and Valuers (hereafter “Potburys”) Terms for Buyers and Conditions of Sale which are displayed around the saleroom and printed in the sale catalogues and published on the website. The Buyer agrees to be bound by the Terms for Buyers and the Conditions of Sale, and acknowledges that the Seller is to be bound by the Terms for Sellers.
  • 1.1 COVID-19 RESTRICTIONS Sales will proceed subject to Government regulations and advice regarding COVID-19. Commission bids are accepted subject to Clause 14, and limited telephone bidding is available for certain Lots subject to Clause 15. Potbury's reserves the right to cancel or postpone any sale.
  • 2. DEFINITIONS “Buyer” means the person who makes the successful bid (as defined in clause 13.3) and also, where appropriate, any person making a bid (by whatever means, including live internet bidding, and whether present at the auction or not) or any visitor to the auction room intending to view the sale or bid. “Auctioneer” means Potburys or its authorised auctioneer.
  • 3. AGENCY Potburys usually contract as agents for the Seller, therefore the Buyer’s primary contract is with the Seller. For reasons of confidentiality the identity of the seller is not normally disclosed.
  • 4. BUYER’S PREMIUM A Buyer’s premium of 18% is payable on the hammer price of each lot, with a minimum premium of £1.00. VAT is payable on the buyer’s premium at the prevailing rate. For live internet bidding, an additional premium will apply to buyers bidding through www.the-saleroom.com or through any provider of live internet bidding, and the buyer agrees to be bound by the terms of the provider.
  • 5. RESERVES All bids shall be offers made upon the Terms for Buyers and Conditions of Sale. Certain lots in all sales may be subject to reserve prices.
  • 6. BIDDER REGISTRATION AND IDENTIFICATION Anyone intending to bid is required, before the commencement of the sale, to supply their name and address and, if requested, their bank and other suitable references. Proof of identity such as a passport or photographic driving licence may be required. Potburys will then supply a bidding number which should be used when bidding. Lots will be invoiced to the name and address supplied on the registration form.
  • 7. ESTIMATES Estimates are intended for guidance only. Estimates are routinely published in the printed catalogues, and published in the online catalogues on Potbury's website and www.the-saleroom.com. The lower estimate may represent the reserve price and will not be below it. Estimates do not include the Buyer's Premium or VAT, but the catalogues will draw attention to the premium and additional fees that might be payable on each Lot. Estimates may be altered by announcement before the sale. This clause shall apply to estimates printed in the auction catalogues, published on Potburys’ website (or on any website in which our catalogue is published), or supplied verbally by Potburys.
  • 8. ARTIST’S RESALE RIGHT ("DROIT DE SUITE") If a Lot is affected by this right it will be identified with the symbol "^^" next to the lot number. The Buyer agrees to pay Potburys an amount equal to the resale royalty and Potburys will pay such amount to the artist's collecting agent. Resale royalty applies where the Hammer Price is 1,000 Euro or more and the amount cannot be more than 12,500 Euro per lot. The amount is calculated as follows: Royalty for the portion of the Hammer Price (in Euros):
  • 4.00% up to 50,000
  • 3.00% between 50,000.1 and 200,000
  • 1.00% between 200,000.1 and 350,000
  • 0.50% between 350,000.01 and 500,000
  • 0.25% in excess of 500,000
  • Invoices will be issued in Pounds Sterling. For the purposes of calculating the resale royalty the Pounds Sterling/Euro rate of exchange will be the European Central Bank reference rate on the day of the sale.
  • 9.1 All statements in catalogues, advertisements and brochures, and verbal statements made by Potburys, are statements of opinion only, and neither Potburys or the Seller accept any liability for the correctness of such opinions. This clause is subject to clause 11 concerning deliberate forgeries
  • 9.2 The catalogue descriptions (or any statements in advertisements and brochures) will not necessarily reveal damage, repairs or imperfections. The absence of any reference to condition in the lot description does not imply that the lot is in good condition or free from damage or in working order. The buyer is reminded that this is an auction, not a shop. In the vast majority of instances, the items sold are secondhand. Mechanical objects, in particular, may not be in original working order. All lots are sold as found whether or not they are described ‘as found’ or ‘A/F’ in the catalogue description. It is recommended that the buyer should satisfy themselves as to the condition of the Lot prior to bidding. We will do our best to provide opportunities for inspection, which will be subject to the strictures on viewing that we need to impose in accordance with Government COVID regulations. Any viewing or inspection must be arranged by prior appointment, and the visitor must wear gloves. We will endeavour to provide a condition report on a Lot, and provide photographs, wherever possible.
  • 9.3 Electrical goods are tested for safety only, they are not tested to ascertain if they are in working order. No refund will be given if the lot is not in working order.
  • 9.4 By making a bid the Buyer acknowledges his or her satisfaction with the condition and contents of the lot. Neither Potburys or the Seller accept any responsibility for the condition of any Lot.
  • 10. CONDITION REPORTS A buyer who is unable to attend the auction room prior to a sale to personally examine a lot may request a condition report. Potburys will take reasonable measures to describe the condition of the Lot accurately, but no liability will be accepted for the correctness of that description. Any condition report will be subject to the disclaimers in clause 9. Potburys are not specialists in any field and a condition report prepared by us might not necessarily reveal every defect that a buyer might identify if inspecting the lot in person. Potburys do not have facilities to test gem stones and we are unable to examine articles under ultra-violet light. Potburys might not have time to respond to a request for a condition report received later than close of business on the working day preceding the sale.
  • 11.1 Notwithstanding clauses 9 and 10, any Lot which proves to be a deliberate forgery (as defined in clause 11.2) may be returned to Potburys by the Buyer within 14 days of the auction provided it is in the same condition as when bought, and is accompanied by particulars identifying it from the relevant catalogue description and a written statement of defects. If Potburys is satisfied from the evidence presented that the Lot is a deliberate forgery, we shall refund the money paid by the Buyer for the Lot including any buyer's premium. But such refund will not be made and the Buyer shall have no rights under this condition if (1) the catalogue description reflected the accepted view of experts as at the date of the sale or (2) the Buyer is not able to transfer a good and marketable title to Potburys. The right of return provided by this condition is additional to any right or remedy provided by law or by these Terms for Buyers and Conditions of Sale.
  • 11.2 "deliberate forgery" means an imitation made with the intention of deceiving as to authorship, origin, date, age, period, culture or source but which is unequivocally described in the catalogue as being the work of a particular creator and which at the date of the sale had a value materially less than it would have had if it had been in accordance with the description.
  • 12. EXPORT The export of any lot from the UK or import into any other country may be subject to one or more export or import licences being granted. It is the responsibility of the Buyer to obtain any relevant export or import licence. The cost of obtaining such licence and any associated costs shall be paid by the Buyer. The denial of any licence required or delay in obtaining such licence cannot justify the cancellation of the sale or any delay in making payment of the total amount due. Buyers intending to export goods should ascertain (a) whether an export licence is required and (b) whether there is any specific prohibition on importing goods of that character because, eg: they may contain prohibited materials such as ivory.
  • 13.1 The bidding increments will be regulated at the sole discretion of the Auctioneer. All bids shall be offers made upon the Terms for Buyers and Conditions of Sale. Only bids in whole pounds shall be accepted.
  • 13.2 The auctioneer reserves the right to divide, consolidate, alter or withdraw any lot.
  • 13.3 The maker of the highest bid accepted by the auctioneer conducting the sale shall be the buyer at the hammer price and any dispute about a bid shall be settled at the auctioneer's absolute discretion by reoffering the Lots during the course of the auction or otherwise.
  • 13.4 Once made, no bid may be withdrawn.
  • 13.5 In the case of lots where the seller has placed a reserve, the auctioneer shall have the right to bid on the behalf of the seller, the maker of the highest bid acceptable to the auctioneer to be the Buyer.
  • 13.6 In the event of any dispute, the auctioneer’s decision shall be binding and final.
  • 13.7 The Auctioneer reserves the right to accept or refuse any bid without supplying a reason.
  • 13.8 Bidders shall be deemed to act as principals.
  • 14.1 For those unable to attend the sale, the facility exists to leave commission bids. Identification may be required of the bidder. Forms are available at the office, or can be downloaded from Potburys’ website. It is preferred that bids are submitted on the downloaded form by email, not later than 4pm on the day before the sale. Commission bids may be left by telephone at Potburys’ discretion.
  • 14.2 The bidder should state the maximum he wishes to bid excluding buyer’s premium. “Buy” or “plus one” bids are not accepted, and bids must be made in whole pounds. Lots will be purchased as cheaply as possible, subject to reserves and any other bids. Potburys will take all reasonable measures to execute a commission bid, but these are accepted on the sole risk of those leaving the bids.
  • 14.3 It is strongly recommended that a bidder inspects the Lot prior to bidding on it. By leaving a commission bid, the bidder acknowledges that they are wholly satisfied with the condition of the Lot. Attention is drawn to clauses 9 and 10.
  • 14.4 Where two or more commission bids are received at the same amount, Potburys reserves the right to prefer the bid which was received first.
  • 14.5 Any person making a commission bid agrees to be bound by the Terms for Buyers and Conditions of Sale. Commission bids left through www.the-saleroom.com or www.invaluable.co.uk or through any provider of live internet bidding will be bound also by the conditions of that provider.
  • 15. TELEPHONE BIDS The facility of telephone bidding is offered only for Lots estimated at £100 and higher and at Potburys' discretion on a first come first served basis, and is always subject to telephone line availability. Any person making a telephone bid agrees to be bound by the Terms for Buyers and Conditions of Sale.
  • 16.1 The Buyer is required to pay in full the purchase price plus premium and, if failing to do so, the remedies set out in Clause 19 shall apply. Legal title shall not pass to the Buyer of any lot until paid for in full in cleared funds, but each lot will immediately, on the fall of the hammer, be and remain in every respect at the risk of the Buyer.
  • 16.2 Lot(s) must be paid for and collected on or before the Friday immediately following the sale, else storage charges shall apply (in addition to any charge provided for by Clause 19 of these Terms). The storage charges shall be at a rate depending on the size of the Lot(s) and shall not be less than £10 per week per Lot.
  • 16.3 Potburys accepts payment by Debit Card, Credit Card, BACS, and Cheque. Payment by cash is discouraged and the buyer is requested to pay by another permitted method. Goods will not be released and title shall not pass to the buyer until the payment has cleared. Please note we do not accept “card holder not present” payments over £300 - please contact us to arrange an alternative method of payment
  • 16.4 To comply with current Money Laundering regulations, we will not accept payments in cash above the Statutory limit.
  • 17. COLLECTION OF LOTS PURCHASED All lots are to be paid for in full before being removed from the saleroom, and to be checked out by a member of Potburys’ staff.
  • 18. SALES WITH LIVE INTERNET BIDDING The Buyer shall be bound by the terms and conditions of www.the-saleroom.com or any other provider of such service, and shall pay the additional premium levied in this regard. A Buyer bidding via the internet is respectfully reminded that it is necessary at the end of the sale for Potburys to reconcile its own accounts system with the records of the live internet bidding provider. In practical terms this means that it can take up to two hours after the end of the sale for Potburys to be able to issue the invoice to the buyer and process the buyer’s payment.
  • If any Lot is not paid for in full and taken away in accordance with these Terms for Buyers and Conditions of Sale, or if there is any other breach of these Conditions, Potburys as agent for the seller shall at its own absolute discretion and without prejudice to any other rights it may have, be entitled to exercise all or any of the following rights and remedies:-
  • (a) to proceed against the Buyer for damages for breach of contract;
  • (b) to rescind the sale of that Lot and/or any other Lots sold by us to the Buyer;
  • (c) to resell the Lot (by auction or private treaty) in which case the Buyer shall be responsible for any resulting deficiency in the total amount due (after crediting any part payment and adding any resale costs). Any surplus so arising shall belong to the seller;
  • (d) to remove, store and insure the Lot at the Buyer’s expense and, in the case of storage, either at our premises or elsewhere;
  • (e) to charge interest at a rate not exceeding 2% per month on the total amount due to the extent that it remains unpaid for more than seven working days after a Sale.
  • (f) to retain that or any other Lot sold to the Buyer until the Buyer pays the total amount due;
  • (g) to reject or ignore bids from the Buyer or his agent at future auctions or to impose conditions before any such bids shall be accepted.
  • (h) to apply any proceeds of sale of other Lots due or in future becoming due to the Buyer towards the settlement of the total amount due and to exercise a lien (that is a right to retain possession of) on any of your property in our possession until the debt due is satisfied. Potburys shall, as agent for the seller and on its own behalf pursue these rights and remedies only so far as is reasonable to make appropriate recovery in respect of breach of these conditions.
  • 20. AUCTION ROOM SAFETY AND LIMITATION OF LIABILITY All visitors to the premises are there at their own risk and visitors should familiarise themselves with the layout of the premises and take note of fire exits and health and safety signs. COVID-19 - all visitors must comply with the prevailing Government regulations and wear a face covering (unless medically exempt). Visitors are requested to observe social distancing and familiarise themselves with the guidance on Potbury's website regarding the new way of working during the pandemic. Potburys shall not incur liability for death or personal injury (except as required by law by reason or our negligence) or similarly for the safety of the property of persons visiting the premises. We shall have the right, at our discretion, to refuse admission to our premises or attendance at our auctions by any person.
  • 21. FIREARMS A Lot which is a firearm as defined by the relevant legislation will not be released to the Buyer and title shall not pass to the Buyer until the Buyer produces the relevant Firearms Certificate.
  • 22. WARRANTY OF TITLE The seller warrants to Potburys and to the Buyer that the seller is the true owner of the property consigned or is properly authorised by the true owner to consign it for sale and is able to transfer good and marketable title to the property free from any third party claims.
  • 23. PRIVATE TREATY AND CONSUMER LEGISLATION Private treaty sales made under these Terms are deemed to be sales by auction for purposes of consumer legislation.
  • Registered in London: No. 493320
  • VAT. Registered No: 141 0326 25
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